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Executive Assistant To General to the Secretary General at Tanzania Red Cross Society

The Tanzania Red Cross Society is a voluntary humanitarian organization established as an independent National Society (NS) by an Act of Parliament No. 71 of December 1962 amended by Parliament of Tanzania 2019.

It is mandated to play specific voluntary humanitarian roles during disasters/emergencies, and peacetime as an auxiliary organ to the public authorities.

Tanzania Red Cross Society was recognised and admitted to the membership of the International Federation of the Red Cross and Red Crescent Societies (IFRC) in 1963. The TRCS Headquarters office are located in Dar es Salaam.

TRCS is the largest and most dependable local partner in delivering humanitarian services in Tanzania. The TRCS has an active network in all regions in Tanzania Mainland and Zanzibar.

Around 40% are women of more than 35,000 active volunteers. Most importantly, because of its credibility, Tanzania Red Cross Society receives supports from a broad range of partners including the IFRC, the ICRC, the American Red Cross, the Spanish Red Cross, the Belgian Red CrossFlanders, the French Red Cross, the Italian Red Cross, the China Red Cross and the Korean Red Cross. Other partners are UNHCR, UNICEF, WFP and UNFPA, the EU, USAID, CDC, BPRM, PACT and Pathfinder International.

  • Assist the SG with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments, completing expense reports, composing and preparing correspondences, arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Assist in scheduling and coordinating the agenda of National Executive Committee, Senior Management Team and Management meetings and participate as an assistant.
  • Prepare minutes of the meetings and follow up on assigned action.
  • Provide assistance as needed to the front desk operations including but is not limited to, answering phones, accepting packages and other deliveries.
  • To co-ordinate secretarial functions with other departments
  • Provides executive and administrative support to the Secretary General and National Executive Committee, as well as the Senior Management Team (SMT) when needed.

Qualifications, Experience & Skills required:

  • Holder of Bachelor’s Degree in Public Administration, Sociology, or equivalent qualification from a recognized Institution
  • A minimum of four (4) years of relevant work experience in providing similar support for Senior-level management
  • Excellent written and oral English and Kiswahili skills
  • Proficiency in Microsoft Windows, including Word, Excel and PowerPoint.
  • Highest level of ethics and integrity, and ability to maintain confidentiality at all times.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Ability to work independently with minimum supervision
  • Must be flexible and willing to work extra time during busy times and on call during weekends and after business

MODE OF APPLICATION

If you meet the criteria given above and are interested in the vacancies, please send an application letter, updated CV and certificates combined as one PDF to Secretary General, Tanzania Red Cross Society, P. O. Box 1133, Dar Es Salaam by filling the following online online form – https://ee.humanitarianresponse.info/x/5uwKuYZ2 (Copy this link and paste on your browser). Direct application through mail or hand delivery will not be accepted

When filling the form clearly mention the job position that you are applying for as it appears in this advertisement. Your application must be received by 16.00 hours of 4th September 2022. Only short-listed candidates will be contacted.

CLICK HERE TO APPLY

Tanzania Red Cross Society is an equal opportunity employer and therefore qualified women are highly encouraged to apply.

Tanzania Red Cross Society (TRCS) does not CHARGE A FEE at any stage of the recruitment process and selection process. TRCS also uses our official email an with extension of (@trcs.or.tz) not Gmail, Yahoo or any other email.

All applications are free for all candidates and no one should give any payment or compensation during the recruitment process. Should the candidate be asked for any fee, he/she must report to TRCS – HR Department through the Official Email: [email protected].

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