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Procurement Assistant Job Vacancy at Frostan Ltd

Job Title:  Procurement Assistant
Reports To:       Head of Procurement

Key Responsibilities:

  • Preparing monthly order for chicks to be placed on farms as per sales projection.
  • Ordering of feedstuffs for the farmers.
  • Preparing farm reconciliation reports.
  • Reconciliation of the chicks and feedstuffs between statement and farm deliveries.
  • Arranging payments to food suppliers.
  • Keeping the relationship between food suppliers and the company.
  • Preparing slaughter plan to the farmers and slaughter house.
  • Preparing chicken delivery schedule.
  •  Arranging payments for the slaughter service.
  • Following up farm’s performance, plan to get the right size of chicken per sales requirement.
  • Purchasing and maintaining buffer stock of both Fillets and humps.
  • Maintaining re-ordering level of the food products (Fillets and Humps, orders from Mtanga).
  • Keeping food product supplier’s database up to date.
  • Contracting new suppliers.
  • Buying price control from the suppliers.
  • Liaising with all other departments in the organization in the procurement processes.
  • Knowledge, Skills, Qualifications and Experience required for this Role Skills


  • Negotiation Skills
  • Financial Acumen
  • Enterprise Resources Planning – Sage
  • Cost Management Skills
  • Contract Management Skills
  • Strategic Sourcing Skills
  • Compliance rate
  • Compliance to ESG policies.
  • Supplier defect rate
  • PO and invoice accuracy
  • Rate of emergency purchases
  • Supplier lead time
  • PO cycle time
  • Vendor availability
  • Cost per invoice and PO
  • Procurement ROI and benefits
  • Price Competitiveness

Job Experience:

  • An understanding of relevant Food handling industrial policies and procedures.
  • Minimum of two years’ experience in Procurement & Supplies or Supply Chain Management.


  • First Degree in Procurement and Supplies or in Supply Chain Management.
  • Professional Certification i.e, Certified Procurement and Supplies Professionals (PSPTB) will be an added advantage.

Competencies required for this Role

  • Communication skills.
  • Interpersonal skills.
  • Analytical, decision making, problem solving.
  • Computer literacy.
  • People management.
  • Technical skills and knowledge.


Frostan Ltd is an equal opportunity employer and the position is open to all.

Qualified candidates should submit a CV and relevant certificates.

Only candidates with the required experience will be contacted.

Submissions to be sent to: Email:  [email protected]

Closing date:07 January, 2022 .

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